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Freedom of Information Policy for Ferring Parish Council

FREEDOM OF INFORMATION - information available from Ferring Parish Council under the model publication scheme

 

Information to be published

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

(hard copy and/or website)

 

Who’s who on the Council and its Committees

Website

Hard copy - contact Clerk

Free

 

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Website

Hard copy - contact Clerk

Free

 

Location of Council office

Website

Hard copy - contact Clerk

Free

 

 

 

 

Class 2 - What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy and/or website)

 

Annual return form and report by auditor

Hard copy - contact Clerk

5p/sheet

Finalised budget

Hard copy - contact Clerk

5p/sheet

Precept

Hard copy - contact Clerk

5p/sheet

Financial Standing Orders and Regulations

Hard copy - contact Clerk

5p/sheet

Grants given and received

Hard copy - contact Clerk

5p/sheet

List of current contracts awarded and value of contract

Hard copy - contact Clerk

5p/sheet

Members’ allowances and expenses

Hard copy - contact Clerk

5p/sheet

 

 

 

Class 3 - What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

(hard copy and/or website)

 

Parish Plan (Neighbourhood Plan)

Website

Hard copy - contact Clerk

Free

5p/sheet

Annual Report to Parish Meeting (current and previous year as a minimum)

Website

Hard copy - contact Clerk

Free

5p/sheet

Quality status

 

 

 

 

 

Class 4 - How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

(hard copy and/or website)

 

Timetable of meetings (Council, meetings and parish meetings)

Website

Hard copy - contact Clerk

Free

5p/sheet

Agendas of meetings (as above)

Website

Hard copy - contact Clerk

Free

5p/sheet

Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting.

Website

Hard copy - contact Clerk

Free

5p/sheet

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy - contact Clerk

5p/sheet

Responses to consultation papers

Hard copy - contact Clerk

5p/sheet

Responses to planning applications

Hard copy - contact Clerk

5p/sheet

Bye-laws

Hard copy - contact Clerk

5p/sheet

 

 

 

Class 5 - Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy and/or website)

 

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

Hard copy - contact Clerk

5p/sheet

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy - contact Clerk

5p/sheet

Information security policy

Hard copy - contact Clerk

5p/sheet

Records management policies (records retention, destruction and archive)

Hard copy - contact Clerk

5p/sheet

Data protection policies

Hard copy - contact Clerk

5p/sheet

Schedule of charges )for the publication of information)

Hard copy - contact Clerk

5p/sheet

 

 

 

Class 6 - Lists and Registers

Currently maintained lists and registers only

(hard copy and/or website; some information may only be available by inspection)

 

Assets Register

Hard copy - contact Clerk

5p/sheet

Register of members’ interests

Hard copy - contact Clerk

5p/sheet

Register of gifts and hospitality

Hard copy - contact Clerk

5p/sheet

 

 

 

Class 7 - The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

(hard copy or website; some information may only be available by inspection)

 

Allotments

Hard copy - contact Clerk

5p/sheet

Community centres and village halls

 

 

Parks, playing fields and recreational facilities

Hard copy - contact Clerk

5p/sheet

Seating, litter bins and lighting

Hard copy - contact Clerk

5p/sheet

Bus shelters

Hard copy - contact Clerk

5p/sheet

Public conveniences

Hard copy - contact Clerk

5p/sheet

Agency agreements

Hard copy - contact Clerk

5p/sheet

 

 

 

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

 

 

 SCHEDULE OF CHARGES

 This describes how the charges have been arrived at and should be published as part of the guide.

Charges

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 5p per sheet (black & white)

Actual cost - minimal*

 

Photocopying @ 5p per sheet (colour)

Actual cost - minimal*

 

 

 

 

Postage

Actual cost of Royal Mail standard 2nd class

 

 

 

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority

 

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